Masters Level Assignment Writing A Letter

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This page contains four specific areas:

Creating Effective Assignments

Checking the Assignment

Sequencing Writing Assignments

Selecting an Effective Writing Assignment Format

Creating Effective Assignments

Research has shown that the more detailed a writing assignment is, the better the student papers are in response to that assignment. Instructors can often help students write more effective papers by giving students written instructions about that assignment. Explicit descriptions of assignments on the syllabus or on an “assignment sheet” tend to produce the best results. These instructions might make explicit the process or steps necessary to complete the assignment. Assignment sheets should detail:

  • the kind of writing expected
  • the scope of acceptable subject matter
  • the length requirements
  • formatting requirements
  • documentation format
  • the amount and type of research expected (if any)
  • the writer’s role
  • deadlines for the first draft and its revision

Providing questions or needed data in the assignment helps students get started. For instance, some questions can suggest a mode of organization to the students. Other questions might suggest a procedure to follow. The questions posed should require that students assert a thesis.

The following areas should help you create effective writing assignments.

Examining your goals for the assignment

1. How exactly does this assignment fit with the objectives of your course?
2. Should this assignment relate only to the class and the texts for the class, or should it also relate to the world beyond the classroom?
3. What do you want the students to learn or experience from this writing assignment?
4. Should this assignment be an individual or a collaborative effort?
5. What do you want students to show you in this assignment? To demonstrate mastery of concepts or texts? To demonstrate logical and critical thinking? To develop an original idea? To learn and demonstrate the procedures, practices, and tools of your field of study?

Defining the writing task

1. Is the assignment sequenced so that students: (1) write a draft, (2) receive feedback (from you, fellow students, or staff members at the Writing and Communication Center), and (3) then revise it? Such a procedure has been proven to accomplish at least two goals: it improves the student’s writing and it discourages plagiarism.
2. Does the assignment include so many sub-questions that students will be confused about the major issue they should examine? Can you give more guidance about what the paper’s main focus should be? Can you reduce the number of sub-questions?
3. What is the purpose of the assignment (e.g., review knowledge already learned, find additional information, synthesize research, examine a new hypothesis)? Making the purpose(s) of the assignment explicit helps students write the kind of paper you want.
4. What is the required form (e.g., expository essay, lab report, memo, business report)?
5. What mode is required for the assignment (e.g., description, narration, analysis, persuasion, a combination of two or more of these)?

Defining the audience for the paper

1. Can you define a hypothetical audience to help students determine which concepts to define and explain? When students write only to the instructor, they may assume that little, if anything, requires explanation. Defining the whole class as the intended audience will clarify this issue for students.
2. What is the probable attitude of the intended readers toward the topic itself? Toward the student writer’s thesis? Toward the student writer?
3. What is the probable educational and economic background of the intended readers?

Defining the writer’s role

1. Can you make explicit what persona you wish the students to assume? For example, a very effective role for student writers is that of a “professional in training” who uses the assumptions, the perspective, and the conceptual tools of the discipline.

Defining your evaluative criteria

1. If possible, explain the relative weight in grading assigned to the quality of writing and the assignment’s content:

  • depth of coverage
  • organization
  • focus
  • critical thinking
  • original thinking
  • use of research
  • logical demonstration
  • appropriate mode of structure and analysis (e.g., comparison, argument)
  • format
  • correct use of sources
  • grammar and mechanics
  • professional tone
  • correct use of course-specific concepts and terms.

Checking the Assignment

Here’s a checklist for writing assignments:

1. Have you used explicit command words in your instructions (e.g., “compare and contrast” and “explain” are more explicit than “explore” or “consider”)? The more explicit the command words, the better chance the students will write the type of paper you wish.
2. Does the assignment suggest a topic, thesis, and format? Should it?
3. Have you told students the kind of audience they are addressing — the level of knowledge they can assume the readers have and your particular preferences (e.g., “avoid slang, use the first-person sparingly”)?
4. If the assignment has several stages of completion, have you made the various deadlines clear? Is your policy on due dates clear?
5. Have you presented the assignment in a manageable form? For instance, a 5-page assignment sheet for a 1-page paper may overwhelm students. Similarly, a 1-sentence assignment for a 25-page paper may offer insufficient guidance.

Sequencing Writing Assignments

There are several benefits of sequencing writing assignments:

1. Sequencing provides a sense of coherence for the course.
2. This approach helps students see progress and purpose in their work rather than seeing the writing assignments as separate exercises.
3. It encourages complexity through sustained attention, revision, and consideration of multiple perspectives.
4. If you have only one large paper due near the end of the course, you might create a sequence of smaller assignments leading up to and providing a foundation for that larger paper (e.g., proposal of the topic, an annotated bibliography, a progress report, a summary of the paper’s key argument, a first draft of the paper itself). This approach allows you to give students guidance and also discourages plagiarism.
5. It mirrors the approach to written work in many professions.

The concept of sequencing writing assignments also allows for a wide range of options in creating the assignment. It is often beneficial to have students submit the components suggested below to your course’s STELLAR web site.

Use the writing process itself. In its simplest form, “sequencing an assignment” can mean establishing some sort of “official” check of the prewriting and drafting steps in the writing process. This step guarantees that students will not write the whole paper in one sitting and also gives students more time to let their ideas develop. This check might be something as informal as having students work on their prewriting or draft for a few minutes at the end of class. Or it might be something more formal such as collecting the prewriting and giving a few suggestions and comments.

Have students submit drafts. You might ask students to submit a first draft in order to receive your quick responses to its content, or have them submit written questions about the content and scope of their projects after they have completed their first draft.

Establish small groups. Set up small writing groups of three-five students from the class. Allow them to meet for a few minutes in class or have them arrange a meeting outside of class to comment constructively on each other’s drafts. The students do not need to be writing on the same topic.

Require consultations. Have students consult with someone in the Writing and Communication Center about their prewriting and/or drafts. The Center has yellow forms that we can give to students to inform you that such a visit was made.

Explore a subject in increasingly complex ways. A series of reading and writing assignments may be linked by the same subject matter or topic. Students encounter new perspectives and competing ideas with each new reading, and thus must evaluate and balance various views and adopt a position that considers the various points of view.

Change modes of discourse. In this approach, students’ assignments move from less complex to more complex modes of discourse (e.g., from expressive to analytic to argumentative; or from lab report to position paper to research article).

Change audiences. In this approach, students create drafts for different audiences, moving from personal to public (e.g., from self-reflection to an audience of peers to an audience of specialists). Each change would require different tasks and more extensive knowledge.

Change perspective through time. In this approach, students might write a statement of their understanding of a subject or issue at the beginning of a course and then return at the end of the semester to write an analysis of that original stance in the light of the experiences and knowledge gained in the course.

Use a natural sequence. A different approach to sequencing is to create a series of assignments culminating in a final writing project. In scientific and technical writing, for example, students could write a proposal requesting approval of a particular topic. The next assignment might be a progress report (or a series of progress reports), and the final assignment could be the report or document itself. For humanities and social science courses, students might write a proposal requesting approval of a particular topic, then hand in an annotated bibliography, and then a draft, and then the final version of the paper.

Have students submit sections. A variation of the previous approach is to have students submit various sections of their final document throughout the semester (e.g., their bibliography, review of the literature, methods section).

Selecting an Effective Writing Assignment Format

In addition to the standard essay and report formats, several other formats exist that might give students a different slant on the course material or allow them to use slightly different writing skills. Here are some suggestions:

Journals. Journals have become a popular format in recent years for courses that require some writing. In-class journal entries can spark discussions and reveal gaps in students’ understanding of the material. Having students write an in-class entry summarizing the material covered that day can aid the learning process and also reveal concepts that require more elaboration. Out-of-class entries involve short summaries or analyses of texts, or are a testing ground for ideas for student papers and reports. Although journals may seem to add a huge burden for instructors to correct, in fact many instructors either spot-check journals (looking at a few particular key entries) or grade them based on the number of entries completed. Journals are usually not graded for their prose style. STELLAR forums work well for out-of-class entries.

Letters. Students can define and defend a position on an issue in a letter written to someone in authority. They can also explain a concept or a process to someone in need of that particular information. They can write a letter to a friend explaining their concerns about an upcoming paper assignment or explaining their ideas for an upcoming paper assignment. If you wish to add a creative element to the writing assignment, you might have students adopt the persona of an important person discussed in your course (e.g., an historical figure) and write a letter explaining his/her actions, process, or theory to an interested person (e.g., “pretend that you are John Wilkes Booth and write a letter to the Congress justifying your assassination of Abraham Lincoln,” or “pretend you are Henry VIII writing to Thomas More explaining your break from the Catholic Church”).

Editorials. Students can define and defend a position on a controversial issue in the format of an editorial for the campus or local newspaper or for a national journal.

Cases. Students might create a case study particular to the course’s subject matter.

Position Papers. Students can define and defend a position, perhaps as a preliminary step in the creation of a formal research paper or essay.

Imitation of a Text. Students can create a new document “in the style of” a particular writer (e.g., “Create a government document the way Woody Allen might write it” or “Write your own ‘Modest Proposal’ about a modern issue”).

Instruction Manuals. Students write a step-by-step explanation of a process.

Dialogues. Students create a dialogue between two major figures studied in which they not only reveal those people’s theories or thoughts but also explore areas of possible disagreement (e.g., “Write a dialogue between Claude Monet and Jackson Pollock about the nature and uses of art”).

Collaborative projects. Students work together to create such works as reports, questions, and critiques.

To discuss any of these formats or to explore other ways of adding a writing component to your classes, please contact the Writing Center’s director (Steve Strang, 253-4459, smstrang@mit.edu).

 

There are different kinds of case studies. The two main situations where a case study is required are commerce and academic pursuits. In business and commerce, the problem of how to write a case study to suit a particular circumstance, budget, location, and category of goods and services are well documented. Here, how to write a case study within an academic situation is looked at in detail.

A case study is carried out to examine qualitative performance in research, and field studies in the case of naturalistic or scientific inquiries. The main thrust of any case study is investigation. This implies that the person carrying out the study must observe, read, examine, test, investigate, and write a report about the process and its results.

A case study usually has a practical application, and can be set to test a field of knowledge. It can also be used to train students for similar real-life situations in their career life after attending a university. They prepare people for work in offices, factories, hospitals, schools, and courtrooms where investigative procedures are needed.

Stages of Writing a Case Study

  1. When the situation, process, location, and time have been decided upon, you must carefully set out a plan. What will be observed or investigated? By whom? For how long?
  2. The language you use in your plan must be clear. The terminology and vocabulary must be identical to those used in the situation to be studied; that is, the factory, the courtroom, the restaurant, or the accounting firm.
  3. Write a set of questions that will help you decide which data to collect, which data will be considered relevant to the study, and how to analyze it when it is all collected.
  4. The questions set out must take any proposals the study will make into consideration. Decide which units of calculation the study will use (that is, scientific measurements such as metric, digital, analog, and so forth). Decide how the calculations will be linked to the proposals made. Decide on the terms of reference and criteria for how the results will be analyzed or interpreted.
  5. Do not forget to write down the goals of the study.
  6. When the observations and investigation is taking place, make sure all participants understand the aims, the procedure, and which outcomes you wish to reach.
  7. Assemble all records, interview questions, materials, and participants and hold a number of meetings to ensure everyone and everything is ready by the start of the study.
  8. Ensure that all records, writing, data, and so forth are generated on compatible systems, software, and language.
  9. Identify the person who will carry out any editing or crosschecking necessary, and the person who will do the final writing.
  10. Ensure that the writing up of the case study is done under similarly rigorous conditions as the investigation.

Topic Selection

A case study that is not aimed at a certain audience and doesn’t solve issues that people encounter is not valuable. Therefore, before choosing a case study topic, you should determine your target audience and get acquainted with it. Only after you know its needs and the problems it faces can you get a clear idea of what topic might be of interest for your audience. When formulating a topic, identify the main problems that may exist within it, and explain why they are important. This way you will make your case study more focused on solution, and thus more valuable.

Key Points to Consider

  • When students need to know how to write a case study, they must address two factors: the process involved, and the method of writing up the findings.
  • The case must be chosen or assigned. It might be the operations of a small business, the assessable aspects of a classroom, the procedures of a hospital emergency room, or the tasks undertaken in a bakery or restaurant, to name a few examples.
  • All materials must be assembled before starting to observe and take notes. Observations are usually recorded on a grid or spreadsheet after the different tasks or procedures are identified, listed, and named. All grids, sheets, and books must be kept together, and pages of relevant material must be marked according to a scheme. Card systems are great for this—some students prefer a CSV spreadsheet.
  • More than in any other scholarly work, facts and figures are more important than ideas and opinions when working on a case study. All facts and figures must adhere to a plan which sets out what the case study will examine, for how long, and under which conditions. The number of people who will participate, the premises or location where it will take place, and all relevant details must be set out before commencement.
  • All accompanying text must be supported by properly-formatted referencing, using APA, MLA, or Chicago/Turabian styles.
  • A self-devised note-taking system is usually optimal, because it helps to keep all observations and calculations in precise order. Organization is vital, and time management skills must be carefully observed if the case study is to be successful.
  • The salient points of an observational or investigative case study must be sought, planned, and reported. Each paragraph of the report must deal with one aspect or procedure, and explain what can be seen in the charts or spreadsheets.
  • The writing must be formal, academic, and precise.

Dos and Don’ts

Dos
  • Do avoid the most common mistake found in case studies: using old data collected from other studies.
  • Do check for a lack of structure, which sometimes weakens a student’s work in a case study. It is important to make a plan or outline for a successful piece of work.
  • Do list facts in order rather than randomly. Writing arguments and data without organizing it in a logical sequence is not smart.
  • Do demonstrate a broad consideration of all material, and show how it is relevant to the study
Don’ts
  • Don’t cut corners. Trying to hurry through a case study will produce errors and omissions.
  • Don’t forget that it should be mainly based on observation, investigation, reporting, and analysis.
  • Don’t hesitate! It is an aspect that weakens an otherwise well-researched case study: take a confident stance and demonstrate your abilities.
  • Don’t present rushed or unprepared writing.
  • Don’t ignore the advice of fellow students and colleagues. Sometimes the opinions of others might give fresh ideas.

Common Mistakes

  • Try not to build a case study on an unbalanced or shaky premise.
  • Using old data collected for some other study.
  • Material presented in the wrong order is a frequent error—chronological is best. The report on figures and statistics should come last.
  • Using material and data from other studies runs the risk of repetition.
  • Indecision is an aspect that weakens an otherwise well-researched case study: a frequently-seen flaw is dithering between one stance and another.
  • Not researching all the material thoroughly is another area of failure. Make sure the notes you write are clear and cogent, and create paragraphs of well-prepared writing steadily and surely.
  • Lack of structure is sometimes found to weaken a student’s work in a case study. It is important to make a plan or outline for a successful piece of work.
  • One must exhibit a deep understanding of the entire case. Disorganized work and confusion is not an effective way to persuade an examiner of how well you have covered the material and accounted for your investigation.
  • Understand your aims. An effective case study demonstrates that a student or group of students will go out into a working life well-equipped to communicate ideas, research, and concepts without taking short cuts. The ability to conduct an investigation into a procedure or operation is invaluable in a CV.
  • Poor language skills, inappropriate or irrelevant vocabulary, the wrong tone, and errors in punctuation, grammar, syntax, and structure demonstrate low aptitude.

Now that you have acquainted yourself with the basic case study writing tips and rules, you can check out our case study samples to link theory with practice.

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