Export References From Word To Bibtex Bibliography

Exporting a Database

There are several ways you can export references out of your RefWorks account:

From the Menu toolbar 

To export a copy of all or part of your database to your computer:

  1. From the References menu select Export.  Choose Selected, Page or All in List.

  2. Under Export Format select the format you want to create.

  • Bibliographic Software (EndNote, Reference Manager, ProCite)Saves the database in a tagged format that can import into another bibliographic management program. It is the format sometimes called the RIS Format or Reference Manager Format and can be imported into Reference Manager, ProCite, EndNote,  or any other program that supports the RIS Format.

  • BibTeX – Ref IDSaves the database in the file format for use with the LaTeX document preparation system.

  • Citation ListCreates a list to use when writing your paper offline. The format includes the RefID, Authors Primary, Title Primary, and Publication Year only.

  • RefWorks Tagged FormatSaves the database in a format similar to the bibliographic management software format. This is a tagged format. The data layout, however, is patterned after the RefWorks database as opposed to tags that match with other bibliographic programs. Use this format for backup purposes and for sharing data with other RefWorks users.

  • RefWorks XML FormatSaves the data in an XML version of the RefWorks Tagged Format.

  • Tab DelimitedSaves all your data in an organized manner with each field separated by a tab. It may then be loaded into other programs that are designed to read this type of format.

  1. Click the Export button.  Your references will be displayed for you to copy and paste into a document or notepad to save.

  2. Follow your browser's instructions for viewing the file and be sure to save the file to your hard disk before closing.

Email it: After the bibliography is created you may also email the file.  The email address in your RefWorks account is automatically entered, but you can overwrite it with another address.  Only one email address may be entered.

Exporting a Group of References from the Selection Options

You can also export directly from the reference view you are in (all references, a folder, my list, search results, etc.)

  1. Select the references you want to export and right-mouse click on the selection option (Selected, Page or All in List) and choose Export and select the export format.  To export all of the references in a specific folder, click the folder name from the Quick Access Bar first, then choose All in List.


Drag and Drop References to the Quick Access Bar

You can easily drag a reference or drag a Selection Option to the Export area on the Quick Access Bar.

1.  Select the references you want to export (click on the grey bar for a single reference).  Drag the selection option or reference to Export on the Quick Access Bar.  


2.  The export formats will display and you can drag the selection option to the desired format.

3.  A new window will open with your exported results.  Copy and paste these into a document or notepad to save.

Writing a thesis is fun. But you want to minimize the risks that might force you to start over. One of which is the choice of tool. I am a fan of MS Word and started writing it there. But apparently I am facing it’s limits…

My thesis currently has around 100 pages, yet a few chapters to come. It is constructed through several different documents that are included into one. All that worked fine so far, but I started noticing some hick-ups. The creation of the complete document and its indexes takes longer and longer. And one time, the structure messed up and I had to rework the master document.

Finishing my thesis with word is surely possible. But I don’t want to risk troubles. I therefore began having a look at Latex. Seems legit. It’s always good to have options.

Now, I have to confess, that I never worked with Latex until recently. Converting my Word-documents into Latex-files took some effort. The main problem for me was the library of my references. I handled the sources of my work in Word. There are probably better solutions, but it’s easy to use and provides everything I need.
Except for an export feature…

No way I would create all the entries manually for my Latex bibliography. Instead I wrote a stylesheet that makes Word create a bibliography in BibTex format (Details regarding the Bibliography Management). Now I can simply copy and paste my library from one system to the other. The only problem is, that the library is full of characters that have to be escaped in Latex. Because I didn’t want to do that manually either, I created a script for that, too.
Here’s how you can export your MS Word sources and references and import them to a BibTex library:

  1. Download this stylesheet: Word2Bibtex
  2. Save it here: C:\Program Files\Microsoft Office\Office14\Bibliography\Style
  3. Start Word and change the style of your bibliography to “Bibtex Export”.
  4. Copy the bibliography that word creates for you.
  5. Substitute the special characters using this script: The Substitutor
  6. Use the result for your BibTex library.
  7. Done.

I hope it helps you, as it helped me. Find both also on my stuff-page.

Published inArtefactsEnglish


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